On the Doximity website, you can add your signature to faxes you've received or to attachments when composing a new fax.
When adding your signature, you'll have the option to create a new signature or use a previously saved one.
Once added, you can resize and position your signature on your document before sending your fax.
How to Add a Signature to a Received Fax
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Log in to the Doximity website and navigate to: https://www.doximity.com/inbox/faxes.
You can also access your faxes by clicking the Fax tab on the left side of the screen.
Locate the fax you wish to sign in your inbox and click on it to open the fax.
- On the left side of your fax, you'll see a Tools menu containing several editing options.
- Select Add Signature from the menu to open the Signature pop-up menu.
Once you've opened the Signature menu, follow the appropriate instructions below to add your signature:
How to Add a Signature to an Attachment in a New Fax
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Log in to the Doximity website and navigate to: https://www.doximity.com/inbox/faxes.
You can also access your faxes by clicking the Fax tab on the left side of the screen.
Click the blue + New fax button in the upper-right corner.
Enter the recipient's name or fax number.
Select the Person or Fax Contact you wish to message.
If the fax number you entered is not a number you have faxed before using the Doximity system, click on the fax number entered or the option that says Save New Contact.
- Add a subject line and cover page text if desired.
- Click the Add button next to the paperclip icon to add an attachment to your fax.
IMPORTANT: We only support the following file formats: docx, pdf, tiff, jpg, gif, odt, txt, html, and png.
Attachments must not exceed 50 megabytes (MB) in size.
If an attachment exceeds this limit, the fax will fail.
If your attachment contains images, select the checkbox next to Attachments Contain Images at the bottom of the fax composition screen to retain image quality.
NOTE: The Attachments Contain Images option is not automatically enabled.
You must select this checkbox each time you send a fax containing images.
Click the pencil icon on your attached file to edit it.
A full-sized preview of your attached file will open, with an editing menu bar at the top of the page.
Click the Signature icon in the menu bar to open the Signature pop-up menu.
Once you've opened the Signature menu, follow the appropriate instructions below to add your signature:
How to Create or Use a Saved Signature
Once you've opened the Signature menu, you can create a new signature or, if you've previously saved one, select it to add to your document.
IMPORTANT: If you sign a fax using a blue or red signature, it will appear in black and white when received by the recipient.
How to Create and Add a New Signature
- Clicking on the Signature icon will open a pop-up menu.
- Use your mouse to add your signature in the field that says Please sign here.
- If you are not satisfied with your signature, click Clear Signature in the top right corner to clear the signature field and sign again.
The Store Signature checkbox in the lower-left corner is selected by default. If you do not want to save your signature for future use, click the checkbox to uncheck this option.
Once you're satisfied with your signature, click Done in the lower-right corner.
Your signature will then appear at full size on your document.
- Click on your signature to select it. Once selected, you can resize and drag your signature to your desired location.
Once you're satisfied with its size and placement, click outside the bounding box to deselect your signature.
Make any additional changes to your document using the editing menu bar at the top of the page.
How to Save and Forward a Received Fax After Adding Your Signature
After you've added your signature to a fax you received, follow these steps to save your changes and forward the signed document:
Once you've finished editing your fax, click Done in the upper-right corner to save your changes and exit editing mode.
To send your signed fax, click Forward in the top left of the page.
You'll be directed to the fax composition screen, where your signed document will be included as an attachment.
- Enter the recipient's name or fax number.
- Select the Person or Fax Contact you wish to message.
If the fax number you entered is not a number you have faxed before using the Doximity system, then click on the fax number entered or the option that says Save New Contact.
Add a subject line and cover page text, if desired.
If your signed fax contains images, select the checkbox next to Attachments Contain Images at the bottom of the fax composition screen to retain image quality.
NOTE: The Attachments Contain Images option is not automatically enabled.
You must select this checkbox each time you send a fax containing images.
Once you've finished composing your fax, click the blue Send button in the lower-left corner of the composition screen to send your fax with the signed document attached.
How to Save and Send a New Fax With a Signed Attachment
After you've added your signature to an attachment while composing a new fax, follow these steps to save your changes and send your fax:
- Once you are done making changes, click Save Edit in the bottom left corner to save your edits, close the file preview, and return to the fax composition screen.
- Click the blue Send button in the bottom left of the composition screen to send your fax and attachment with the signature included.
How to Add a Previously Saved Signature
- Clicking on the Signature icon will open a pop-up menu. If you have previously saved a signature, it will appear here.
- Click on your previously saved signature to add it to your document.
NOTE: If you do not want to use your saved signature, click Add Signature in the upper-left corner of the pop-up menu to create a new signature.
Selecting Add Signature will prompt you to create a new signature.
Follow the steps under How to Create and Add a New Signature above to add it to your document.
- You can resize and drag your signature to your desired location.
- Once you are satisfied with the placement of your signature, click outside of the bounding box to deselect the signature.
- Make any additional changes needed using the menu bar at the top of the page.
How to Save and Forward a Received Fax After Adding Your Signature
After you've added your signature to a fax you received, follow these steps to save your changes and forward the signed document:
Once you've finished editing your fax, click Done in the upper-right corner to save your changes and exit editing mode.
To send your signed fax, click Forward in the top left of the page.
You'll be directed to the fax composition screen, where your signed document will be included as an attachment.
- Enter the recipient's name or fax number.
- Select the Person or Fax Contact you wish to message.
If the fax number you entered is not a number you have faxed before using the Doximity system, then click on the fax number entered or the option that says Save New Contact.
Add a subject line and cover page text, if desired.
If your signed fax contains images, select the checkbox next to Attachments Contain Images at the bottom of the fax composition screen to retain image quality.
NOTE: The Attachments Contain Images option is not automatically enabled.
You must select this checkbox each time you send a fax containing images.
Once you've finished composing your fax, click the blue Send button in the lower-left corner of the composition screen to send your fax with the signed document attached.
How to Save and Send a New Fax With a Signed Attachment
After you've added your signature to an attachment while composing a new fax, follow these steps to save your changes and send your fax:
- Once you are done making changes, click Save Edit in the bottom left corner to save your edits, close the file preview, and return to the fax composition screen.
- Click the blue Send button in the bottom left of the composition screen to send your fax and attachment with the signature included.